We build AI systems that extract data from freight documents, automate customs processing, and eliminate manual entry — purpose-built for South African logistics firms.
Every freight forwarder in Johannesburg is bleeding time and money on the same preventable bottlenecks.
Your clerks are re-typing consignee names, HS codes, and values from PDFs into CargoWise or spreadsheets. Every keystroke is a potential error, a potential SARS fine.
Incorrect HS code classification or missing documentation holds your shipments at port. The cost isn't just the delay — it's the client relationship.
Each BoL contains 15–25 fields that need to be verified, matched, and logged. For a company handling 50 shipments a week, this is a full-time job. It doesn't have to be.
A transposed digit. A wrong currency. A missed declaration. These aren't laziness — they're the inevitable result of high-volume, repetitive manual work. AI doesn't get tired.
We build you a custom AI pipeline that handles your specific document types, in your workflow, connected to your existing systems.
Invoices, Bills of Lading, customs declarations, and packing lists arrive via email, Dropbox, or your existing inbox. The system monitors and captures them automatically — no manual upload required.
Our AI reads the document and extracts every required field — consignee, shipper, HS codes, weights, currencies, Incoterms, invoice values. It cross-validates against SARS tariff data and flags anomalies for human review.
Extracted data is pushed directly into CargoWise, SAP, your accounting platform, or a structured Google Sheet — formatted exactly the way your team needs it. Zero copy-paste.
Anything below our confidence threshold is routed to a clean review interface — a structured form pre-filled with the extracted data. Your team reviews the edge cases, not the routine work.
We define a measurable target before we start. If your system doesn't hit it — fewer hours wasted, fewer errors, faster clearance — we don't invoice the remaining 50%. No arguments. No small print. The numbers either prove it or they don't.
The success metric is defined and signed off by both parties before work begins. Typical targets: 20+ hours saved per week, error rate below 1%, or 200+ documents processed without human intervention.
Upload any logistics document — commercial invoice, BoL, packing list — and watch it become structured, validated, integration-ready data. Not in hours. In under 8 seconds.
In 2026, every SA corporate procurement asks where the data goes. Our answer is simple: nowhere it shouldn't. All processing runs on AWS Cape Town Region (af-south-1). No routing through the US or EU. No offshore AI servers. POPIA compliant by architecture.
We automate one specific document type for you. If it doesn't hit the agreed target, you don't pay the second half.
Tell us what your biggest document processing bottleneck is. We'll tell you exactly whether — and how — we can fix it in 2 weeks.
Or email directly: hello@gridflow.co.za